Privacy Policy for Medway Primary School

1 INTRODUCTION

At Medway Community Primary School, we respect your need for privacy and protect any personal information, including but not limited to any ‘personal data’ defined in the General Data Protection Regulation 2016 that you share with us.  Our practice with respect to use your personal information is as set forth below in this privacy policy.  As a condition of your child/children attending Medway Community Primary School you consent to the terms of the Privacy Notice as it may be updated from time to time.  This Privacy Notice applies exclusively to Medway Community Primary School.

Please find below a list of abbreviations we have used in this document:

• SEND Special Educational Need and Disability
• DfE Department for Education
• GDPR General Data Protection Regulation
• UK United Kingdom
• NPD National Pupil Database
• LA Local Authority
• NHS National Health Service

2 WHAT WE NEED

Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis.  When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed.  Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

The categories of pupil information that the school collects, holds and shares includes, but is not restricted to:

• Personal information – e.g. names, pupil numbers and addresses Parents and Carers Information
• Characteristics – e.g. ethnicity, language, nationality, country of birth and free school meal eligibility
• Attendance information – e.g. number of absences and absence reasons
• Assessment information – e.g. national curriculum assessment results
• Relevant medical information  Information relating to SEND
• Behavioural information – e.g. number of temporary exclusions
• Safeguarding information (e.g. court orders & professional involvement) 

3 WHY WE NEED IT

Medway Community Primary School holds the legal right to collect and use personal data relating to pupils and their families and we may also receive information regarding them from their previous school, LA and/or the DfE.  We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:

• Article 6 and Article 9 of the GDPR
• Education Act 1996
• Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013

In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:

• To support pupil learning
• To monitor and report on pupil progress
• To provide appropriate pastoral care
• To assess the quality of our service
• To comply with the law regarding data sharing
• To safeguard pupils
• To contact parent/carers with updates, news about the school

4 WHAT WE DO WITH IT

We do not share information about our pupils/parents with anyone without consent unless the law and our policies allow us to do so.

The school is required to share pupils’ data with the DfE on a statutory basis.  NPD is managed by the DfE and contains information about pupils in schools in England.  Medway Community Primary School is required by law to provide information about our pupils to the DfE as part of our statutory data collections, such as the school census; some of this information is then stored in the NPD.  The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:

• Conducting research or analysis
• Producing statistics
• Providing information, advice or guidance
• Educational Portals (Administration and Educational purposes)
• Pupils’ destinations upon leaving the school
• The LA
• The NHS
• The DfE
• Schools that the pupil’s attend after leaving us
• Other schools in our group
• Professional advisers and consultants
• Suppliers and service providers
• Our regulator, Ofsted (the organisation that supervises us). 

5 HOW LONG DO WE KEEP IT?

Personal data relating to pupils at Medway Community Primary School and their families is stored in line with the school’s GDPR Data Protection Policy.  In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected and in line with our retention statement.

6 WHAT ARE YOUR RIGHTS?

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold.  To make a request for your personal information, or be given access to your child’s educational record, contact as below.

You also have the right to:

• Be informed about how Medway Community Primary School uses your personal data.
• Request that your personal data is amended if it inaccurate or incomplete.
• Request that your personal data is erased where there is no compelling reason for its continued processing.
• Request that the processing of your data is restricted.
• Object to your personal data being processed.  Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.
• Claim compensation for damages caused by a breach of the GDPR.

7 CONTACT DETAILS AND USEFUL WEBSITES

If you have a concern about the way Medway Community Primary School and/or the DfE is collecting or using your personal data, you can raise a concern with the school.

Mr S Williams 0116 2544811

swilliams@medway.leicester.sch.uk 

 

Cookies Used

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Targeting Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.